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NOTICES

IMPORTANT NOTICE:

Xmas Break Extended Loans. 

As in previous years, a limited selection of kit will be available to loan over the Christmas break

The booking dates will be as follows:

 
16/12-10/01

17/12-11/01

18/12-12/01

If you would like to request an extended loan, make a booking for collection on one of the three December dates listed above and send an email to loanstore@herts.ac.uk with your booking reference number and name. If approved, we will extend the booking accordingly and confirm the new date via email. 

2021:

The loan store will reopen from Monday 4th Oct with restricted access. Please note new restrictions will be in place. Only visit if you have a booking or appointment. As last academic year, the loan store will run with reduced hours, quarantine periods for equipment and photography collections and returns will be in the Mercer building. Small collections and returns from basement loan store will be via the lockers outside the store and large film and tv returns will be AB180 as it was last year.

Please ensure all Covid-19 regulations are followed in all areas

You will be required to have 2 recent Covid tests before booking and collection of loans or use of workshops and studios.

Specialist equipment and spaces usually require an induction for access. We DO NOT arrange these, these should take place in your scheduled teaching as part of your course. Speak to your tutor for further information.

When you first sign into the loan store booking system, you will be given a generic account with limited access. Once we confirm you are registered on a course and have any necessary inductions, you will be granted further access to equipment and spaces associated with your course and level of study.

Most equipment loaned will go into quarantine for 72 hours before technical staff clean and restock it. This is to ensure the safety of staff and students.

Inductions for individual areas are not booked via the Loanstore website. Please speak to your tutor with regard to the course taught activities they will be timetabling. Once you have been inducted, your booking permissions will be updated for future use.

Help

Please note

If your booked equipment requires a risk assessment (Film & TV), your booking will not be confirmed until this has been assessed and approved. Please note your booking may be cancelled without this process.  

Many of the items in this area require an induction before use. Your student ID card is required to use the facility.
The late return of equipment will incur a fine.
We only loan to Creative Arts staff and students (unless otherwise agreed in advance).

Equipment is bookable by students and staff, either individually, or in groups, at least 24 hours in advance of collection. All that is required to loan equipment is your UH ID card. Loans are made for a 24 hour period as standard (unless agreed otherwise by the technical team).

As a relatively limited amount of equipment has to service the whole school, it is essential that items are returned promptly and collected as requested. As a result, it has been agreed by the school that repeated missed bookings will result in a temporary ban from use of our facilities.

Please note that this policy is strictly enforced, so any delay due to unforeseen circumstances must be immediately reported to (and agreed with by) a technical staff member in order to avoid this fine (contact information can be obtained above).

Policies

LOAN STORE CODE OF PRACTICE 

· Everyone is accountable for their own safety and for the safety of others around them.

· If you see something dangerous report it to the supervising member of staff at once.

· Staff and students can only use equipment and processes after they have received relevant training.

· In the event of an accident call a first aider at once.

· All electrical items brought into the area must be PAT tested.

· Equipment must be signed out and returned at the agreed time.

· Do not remove materials or equipment from the Loan Store without authorisation.

· If in doubt ask an appropriate member of staff.

· Abusive behaviour toward technical staff will not be tolerated.

· Please report all breakages or faulty equipment to technical staff.

· Due to the current pandemic and health and safety rules set in place you must NEVER share equipment with other students. Failure to adhere to this will result in a fine and a possible ban from the facilities.

Staff must not book bulk bookings for students, equipment required for teaching must be individually booked by students and brought to the sessions.

· Breaching the Covid restrictions in place will result in a suspension and possible fine.

Students and staff must adhere to this Code of Practice.

Insurance against loss or damage is not covered by the University policy; you are responsible for the care and safety of loaned equipment, and may be held responsible for any damage and loss. When you tick our terms and conditions, you are indicating that you have read the terms and agreed to our policies. If booking a lot of expensive equipment, we would urge you to seek your own insurance for both transit and usage. We can help you with identifying replacement costs, should you require it for insurance purposes. Please note, you will need special permission from the Loans Team to take our equipment overseas and you will have to provide documented evidence of insurance cover: example (Performance Film & Media Insurance). You may also be required to produce a Carnet.